​BYLAWS OF THE BELLEAIR WOMEN’S REPUBLICAN CLUB


ARTICLE I. NAME
The name of this organization shall be:
THE BELLEAIR WOMEN’S REPBULICAN CLUB, Belleair. Florida


ARTICLE II. PURPOSE
The purpose of this organization shall be:
 1. To promote an informed electorate through political education.
2. To increase the effectiveness of women in the cause of good government through active participation.
3. To promote educational programs which will broaden political understanding and knowledge of government at all levels.
4. To foster loyalty to the Republican Party and to promote its ideals.
5. To support objectives and policies of the Republican National Committee and to work for the election of the Republican Party’s nominees.


ARTICLE III. MEMBERSHIP

SECTION 1. Any woman, registered as Republican, believing in the principles and intending to support its candidates is eligible for membership 
when sponsored by a member of this club.

SECTION 2. Any man, registered as Republican, believing in the principles
of the Republican Party and intending to support its candidates is eligible
for sustaining membership when sponsored by a member of this club. Sustaining members are not eligible to vote or to hold office.

SECTION 3. All applications for membership shall be directed to the Chairman of the Membership Committee.

SECTION 4. The Executive Committee shall have complete jurisdiction over applications. Acceptance shall be by majority vote.

SECTION 5. Any member of the Club whose actions are perceived to cause the Club of its principles to be viewed unfavorably may be subject to censure by the Executive Committee for inappropriate membership behavior.

A complaint alleging such behavior may be presented to the Executive Committee for review by any member.

If a simple majority of the Executive Committee determines inappropriate membership behavior has occurred, a warning notice of possible censure for future inappropriate behavior will be presented to the offending member by the Executive Committee.

Censure requires a unanimous decision by the Executive Committee and may be deliberated if a simple majority of the Executive Committee decides to pursue censure of a member after a warning notice has been issued. Censure without warning may be deliberated if decided unanimously by the Executive Committee.

Censure may consist of revocation of membership, a ban from attending all or a specified number of Club business meetings and/or a ban from attending all or specified Club social and/or educational events.

SECTION 6. The Executive Committee shall have complete jurisdiction over removal from and reinstatement to membership by unanimous vote.



ARTICLE IV. OFFICERS AND THEIR DUTIES

Section 1. Officers shall be installed in June of odd numbered years for a term of two (2) years.

SECTION 2. Only women members in good standing who are qualified registered Republicans in Pinellas County shall be eligible to serve as officers, or on any committee or be eligible to vote in any Club election or on any business of the Club.
SECTION 3. The officers of the Club shall be: President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Assistant Treasurer, Chaplain and four (4) Directors: Director of Communications, Director of Hospitality, Director of Ways and Means and Director-Past President. If the immediate past president is unavailable to serve, her director seat shall remain vacant.

SECTION 4. Duties of the President:
a. Preside at all meetings of the Club and Executive Committee and have general supervision of the work and activities of the organization.
b. Appoint all committees and their chairmen with the approval of the Executive Committee.
c. Be an ex-officio member of all committees except the Nominating Committee and the Award Committee.
d. Sign checks if the Treasurer or Assistant Treasurer are unable to do so.
e. Represent the organization at all times or designate someone as a representative in her absence or inability to do so. 
f. Appoint a Parliamentarian with the approval of the Executive Committee who shall meet the same requirements as set forth for elected officers but shall not be a voting member of the Executive Committee.
g. Appoint a member of the Club each year by December 31 with the approval of the Executive Committee to complete a review of the Club’s financial records by January 31 after the close of each fiscal year.  
h. Insure that the Treasurer is bonded for an amount not to exceed $5,000.
i. Appoint a Nominating Committee by March 10 in odd numbered years with the approval of the Executive Committee.
j. Appoint an Award Committee by January 10 in even numbered years with the approval of the Executive Committee.

SECTION 5. Duties of the First Vice President
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Perform the duties of the President in her absence or in her ability to serve.
c. Assume the office of President in the event of a vacancy.
d. Serve as Program Chairman.
e. Assume any other duties that may be assigned to her by the President. 

SECTION 6. Duties of the Second Vice President
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Perform the duties of the President in the absence of the President and First Vice President.
c. Serve as Membership Chairman.
d. Perform such duties as may be assigned to her by the President.

SECTION 7. Duties of the Recording Secretary
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Keep and read all minutes of all business meetings of the Club and all Executive Committee meetings.  
c. Be custodian of the records and papers of the Club (including the insurance bond for the office of treasurer) except those that pertain to some other office or committee. 
d. Perform such other duties as may be assigned to her by the President.

SECTION 8. Duties of the Corresponding Secretary 
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Send out notices of special meetings.
c. Conduct correspondence of the Club when directed.
d. Perform such other duties as may be assigned to her by the President. 

SECTION 9. Duties of the Treasurer
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Receive and be custodian of all funds of the Club and pay all bills authorized by the Executive Committee. The Treasurer shall keep an account of all monies received and disbursed by her and shall report in full at Executive Committee meetings and the Club meeting.
c. Keep an up-to-date roster of the membership of the Club and distribute late dues notices.
d. Compile and send reports as required.
e. Participate in an annual review of the Club’s financial records by a member appointed by the President with the approval of the Executive Committee. The financial review shall be completed by January 31 after the end of the fiscal year.
f. Perform other duties as may be assigned to her by the President.

SECTION 10. Duties of the Assistant Treasurer
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Perform the duties of the Treasurer in the absence of the Treasurer.
c. Sign checks if the Treasurer is unable to do so
d. Perform other duties as may be assigned to her by the Treasurer or by the President.

SECTION 11. Duties of the Chaplain
a. Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b. Deliver a prayer at the beginning of every meeting of the Club or designate someone to do so.
c. Deliver a prayer at the beginning of every meeting of the Executive Committee or designate someone to do so.
d. Perform other duties as may be assigned to her by the President.

SECTION 12. Duties of Director of Communications
a.Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b.Serve as Chairman of the Communications Committee
c.Perform other duties as may be assigned to her by the President.

SECTION 13. Duties of Director of Hospitality
a.Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b.Serve as Chairman of the Hospitality Committee
c.Perform other duties as may be assigned to her by the President.

SECTION 14. Duties of Director of Ways and Means
a.Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b.Serve as Chairman of the Ways and Means Committee
c.Perform other duties as may be assigned to her by the President.

SECTION 15. Duties of Director-Past President
a.Attend all meetings of the Executive Committee as a voting member unless excused by the President.
b.Serve as an advisor to the President and to the Executive Committee
c.Perform other duties as may be assigned to her by the President.



ARTICLE V. EXECUTIVE COMMITTEE

SECTION 1. The Executive Committee shall consist of the elected officers, including the directors, and the appointed Parliamentarian, who shall have no voice and no vote and who shall not factor into establishing a quorum.  

SECTION 2. The Executive Committee shall have authority to transact any necessary business between Club business meetings, including:
a.Approving or disapproving applications for membership 
b.Presiding over removal from or reinstatement to membership
c.Making recommendations as to policies of the Club
d.Filling vacancies in offices other than the office of President
e.Approving or disapproving appointments recommended by the President.
f.Filling vacancies in offices other than the office of President. 
g.Advising the President
 All action shall require a majority vote of those present and voting.

SECTION 3. The Executive Committee shall regularly meet the Monday following a general or business meeting of the Club unless the meeting is cancelled by a majority vote of the Executive Committee. The Executive Committee may also meet at the call of the President or upon request by 1/3 of the members of the Executive Committee. 

SECTION 4. An Executive Committee officer who is absent three (3) consecutive meetings, unless excused, shall be automatically disqualified and the vacancy filled as set forth in Article IV, Section 4b, or Article 5, Section 2d.


ARTICLE VI. STANDING COMMITTEES

SECTION 1. The Standing Committees shall include the Communication, Hospitality and Ways and Means Committees.
a. The Communication Committee shall consist of the Director of Communications, who shall serve as Chairman, and the following sub-committee coordinators: Ballot Box Editor, Publicity Coordinator, Directory Coordinator, Volunteer Coordinator, Web Master, Web Photo Coordinator and any other position coordinator(s) as created, appointed and assigned to the committee by the President with approval of the Executive Committee. 
b. The Hospitality Committee shall consist of the Director of Hospitality, who shall serve as Chairman following sub-committee coordinators: New Member Event Coordinator(s), Luncheon Reservationist(s), Historian, Nametag Coordinator, Greeter Coordinator(s), Social Event Coordinator(s) and any other position coordinator(s) as created, appointed and assigned to the committee by the President with the approval of the Executive Committee.
c. The Ways and Means Committee shall consist of the Director of Ways and Means, who shall serve as Chairman, and the following sub-committee coordinators: Fundraising Event Coordinator(s), Jewelry Sales Coordinator(s), Ticket Sales Coordinator(s) and any other position coordinator(s) as created, appointed and assigned to the committee by the President with the approval of the Executive Committee. 



ARTICLE VII. SPECIAL COMMITTEES

SECTION 1. The Special Committees shall include the Nominating Committee and the BWRC Outstanding Member Service Award Committee.

SECTION 2. The Nominating Committee shall consist of five (5) members; a chairman plus two (2) members from the Executive Committee and two members (2) from the general membership, all of whom shall be appointed by the President with the approval of the Executive Committee by the February Executive Committee meeting in odd-numbered years. The Nominating Committee will compile and present a single slate of officers for the coming year at an April business meeting of the Club in odd numbered years.

SECTION 3. The BWRC Outstanding Member Service Award Committee shall consist of three (3) members; two (2) from the Executive Committee and (1) member from the General Membership, all of whom shall be appointed by the President with the approval of the Executive Committee by the January Executive Committee meeting in even-numbered years. 

The BWRC Outstanding Member Service Award Committee shall operate according to the following policies and procedures:
a. There shall be only one award given every other year in even numbered years. 
b. Nominations should be solicited starting in January from all Club Members (including Sustaining Members) and should be due by March 15.
c. In order to be eligible for the award, a woman must have been a member at least three (3) years.
d. Nominees should be evaluated by the number of volunteer hours given in support of the Club, the number of Club positions held, the number of new members referred, the number of nominations received and any other Club-related service deemed pertinent by the Award Committee. Only in the event of a tie should activities outside the Club be considered.
e. The presiding Club President is not eligible for the award nor are previous award recipients.
f. The Award Committee shall notify the President of a chosen recipient by March 31 in even numbered years.
g. The award should be presented at the April or May General Meeting of the Club and should take the form of an engraved item selected specifically for the recipient at a cost not to exceed $100.



ARTICLE VIII. NOMINATIONS AND ELECTIONS

SECTION 1. Recommendations must be received by the Nominating Committee no later than March 15.

SECTION 2. The Nominating Committee shall present a nominated slate of officers with one (1) nominee for each Executive Committee office at an April business meeting of the Club in odd-numbered years.  

SECTION 3. Election shall take place at a May business meeting of the Club. At that time, prior to the election, additional nominations from the floor shall be allowed provided permission of the nominee has been obtained.

SECTION 3. No one shall be nominated for office either through the slate or from the floor whose consent has not been previously obtained.  

SECTION 4. Election shall be by voice, except when there are more than one candidate for an office, in which event election for that office shall be by ballot. A plurality shall elect.





ARTICLE IX. DUES

SECTION 1. The fiscal year of this Club shall be January 1 through December 31.

SECTION 2. Membership dues shall be set by the Executive Committee.

SECTION 3. Dues shall be payable when application for membership in the Club is submitted and thereafter on or before January 1 of each year.
SECTION 4. Members with delinquent dues shall be dropped from membership on April 1.


ARTICLE X. MEETINGS

SECTION 1. General meetings of the Club shall be held on the first Friday of every month with the exception of holidays, when the date can be adjusted as necessary by vote of the Executive Committee, and the months of July and August in non local and state election years. 

SECTION 2. Business meetings of the Club shall be held at the call of the Executive Committee as necessary to elect officers, amend bylaws or transact other business requiring a vote of the general membership.

SECTION 3. Special Meetings of the Club may be held at the call of the President or may be called upon request of forty percent (40%) of the active members.

SECTION 4. The Executive Committee shall regularly meet the Monday following a general or business meeting of the Club unless the meeting is cancelled by a majority vote of the Executive Committee. The Executive Committee may also meet at the call of the President or upon request by 1/3 of the members of the Executive Committee.




ARTICLE XI. QUORUM

SECTION 1. Ten percent (10%) of the total membership shall constitute a quorum at any regular or special meeting of the Club.

SECTION 2. Seven (7) officers, a majority of the Executive Committee, shall constitute a quorum at any Executive Committee meeting. 



ARTICLE XII. PARLIAMENTARY AUTHORITY 
The current Robert’s Rules of Order, Newly Revised shall govern all proceedings except where inconsistent with the Bylaws of the Club.



ARTICLE XIII. BYLAW AMENDMENTS
These bylaws may be amended by a two-thirds vote at any business meeting of the Club or at a special meeting called for that purpose, provided notice of the amendment has been given in writing to all members at least ten (10) days prior to the meeting.  
 

 
STANDING RULES

1. Any member or elected officer shall not use Club stationery or reproduction of same for the promotion of any candidate or cause in any primary election or for participating in any dispute or contest. Violation of this shall result in automatic forfeiture of membership.

2. Each member of this Club shall safeguard the membership list, which is the property of the Club and shall be prohibited from using it, or allowing the use of such list, or any part thereof, for unauthorized Club business. Violation of this shall result in automatic forfeiture of membership.

3. No member of the Club, including the Executive Committee shall be liable or subject to any liability by reasons of membership, for any sum in excess of annual paid dues.

4. In the event the Club is dissolved, the Treasurer shall submit a final report stating all the bills are paid and remaining funds to be disbursed to the Pinellas County Republican Executive Committee.



Amended____1/4/2019____________________  

HOME
OUR MISSION
PROGRAMS
OFFICERS & COMMITTEES
 MEMBERSHIP
PHOTOS
Events
DISHING with DORIS
IN MEMORIAM
BWRC BYLAWS